How do you ask questions?
Communicating with others effectively is largely related to “how” you ask questions. Once you determine the purpose of asking the question, you must ask yourself a number of questions: What type of questions should be asked? Is the question appropriate for the person (or group)? Is this the right time to ask the question? How do I expect the response to come? When questions are actually asked, especially in situations that are mostly formal. There are some methods that you can take into consideration, including: being organized. In certain cases, for example, if you are conducting a research project or working in a profession that requires recording information, it may be necessary to ask a large number of questions. In such cases, it is advisable to Usually inform the respondent of this before you begin by giving some basic information and explaining the reasons that prompt you to ask the questions. This would make the respondent more open to the questions and it would not have been acceptable for you to ask him them. He also becomes knowledgeable and can accept the type of questions that are likely to be asked of him, for example: “In order to help you with your insurance claim, it will be necessary for me to ask you about your car, your health, and the circumstances that led to the accident.” In most cases, the interaction between the questioner and the respondent will go more smoothly if there is some organization of the mutual conversation. Use silence: After using silence, it is an effective way to ask questions. As in other personal relationships, pausing during a conversation helps emphasize certain points and gives all parties a few moments to collect their thoughts before continuing. Pausing for at least three seconds before starting questions can help emphasize the importance of what is being asked. A three-second pause immediately after a question can also be useful, as it can prevent the interviewer from asking another question immediately and indicate to the respondent that an answer is expected from him. . Pausing again after the initial response may encourage the respondent to elaborate on the answer in more detail, and it should be noted that a pause of less than three seconds has been shown to be less effective in argumentation.
Encouraging participation in group situations
Managers often want to involve as many people as possible in the discussion, and this can be achieved at least partially by asking questions to group members. One way in which the benefits of this method can be maximized is by redirecting a question from an active member of the group to someone who is less active or less inclined to answer without direct imposition, but caution must be exercised in such cases, as some people find speaking in front of a group to be a challenge. Highly stressed, and this can easily make them feel uncomfortable, embarrassed or confused; So you should encourage, but do not force, the quieter group members to participate.
From Book 44 Amazing
